How to Plan a Surprise Party: The Ultimate Guide

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We people love to express our affinity for the important people in our lives by celebrating them on the anniversary of their birth. Indeed, some of us become less excited by birthdays as we climb the aging ladder, but no one’s ever too old or birthday-weary for a surprise party.

Old or young, surprise parties never cease to rejuvenate our inner child. The problem with surprise parties is planning everything while keeping the b-day boy or girl out of the loop. However, we’ve got you covered with this short guide on how to throw a surprise party your family member, partner, or friend will never forget.

Email invitations to the party guests.


As we all know, people make a party a party. You should start making your guest list early so you can send out invitations well in advance. The earlier you send out invitations, the easier it will be to determine how many guests you’ll have, what kind of venue you’ll need, and how much and what party foods to prepare.

It’s a good idea to email people rather than physically mailing or handing out invitations. You don’t want to risk someone leaving their invitation lying around where the guest of honor could see it.

You could also create a chat group for party goers and planners in a mobile app like Facebook Messenger or Telegram. However, discretion is important in every phase of planning a surprise party, especially when sending out invitations. Here’s a bonus pro tip—don’t invite anyone to the party who you have to remind to keep the surprise party a surprise until the day of or before the party.

Begin reserving rental party supplies well ahead of the party.


New York is back into full swing following nearly a year of being on lockdown or under social distancing regulations due to the COVID-19 pandemic. So, you can expect people to party twice as hard this year to make up for last year. With that in mind, it’s best to start booking your party rentals early.

If you’re throwing an outdoor party in the summer, you should look into renting a tent to keep your guests cool. You’ll also need tables, chairs, and table linens for serving food. Even if your party is for an adult, if you think a lot of children will be present, it’s a good idea to rent some party favorites to keep them occupied. Children love bounce houses, water slides, and carnival games.

There are a lot of rental services in and around New York City. However, finding a rental company that has everything you need can be challenging. Doing an online search for “Long Island table rental” is a great way to find the top party rental companies in Long Island. You’ll still need to do some research to ensure you’re getting the best rental equipment at the best price.

Make decorating a “pre-party event.”


There’s nothing like when the guest of honor walks unexpectantly into a room to see it bedazzled in their honor. However, decorating can also be one of the more stressful parts of party planning. To make the work lighter and more enjoyable, you should make decorating a pre-party event.

If you want to take the decorations up a notch, you should have party guests submit a favorite picture of themselves with the guest of honor and create a collage of photo prints. You can even have your photo prints made into posters, canvas prints, and phone cases. If a picture can say a thousand words, a picture’s message is amplified when turned into a poster, phone cover, or birthday banner!

Throwing a surprise party is one of the best ways to show your appreciation for a loved one or friend on their special day. The key to making your special event successful is careful planning. Surprise parties can be challenging to put together, but the look on the guest of honor’s face when everyone jumps up and shouts “surprise” will make it all worthwhile.


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